We respect your privacy and understand that privacy is important to you and that you care about how information about you is used, so this privacy notice sets out details about what data we collect and how we use it.
1. Visitors to our website
Where we collect personal data via our website, we will be upfront about it and it will be obvious to you that you’re providing personal data and how we will be using it.
1.1. Google Analytics
When someone visits our website (http://www.wearediverso.com) we make use of the Google Analytics service to collect standard information about visitors to the sites and their behaviour (e.g. what pages they viewed). The data provided by Google Analytics is anonymised and in no way enables us to identify individual visitors, however, Google Analytics will place a cookie on your device to enable the service. For more information about how Google Analytics cookies work on websites visit: https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
1.2. Other cookies used, tracking pixels or similar tools
Cookies may also be used for the following reasons:
- Our website uses ExpressionEngine as the content management system (CMS). ExpressionEngine uses a number of cookies for the functionality of the site. Details about what cookies ExpressionEngine may place on your device can be found here: https://docs.expressionengine.com/latest/general/cookies.html. Although, please note, we are not utilising the forum functionality of the CMS so those cookies will not be used by our site
- Third Party Cookies - We sometimes embed photos, videos or tweets from websites such as YouTube and Twitter. Pages with this embedded content may present cookies from these websites. Similarly, if you use a share button on our website, a cookie may be set by the service you have chosen to share content through. We do not control the dissemination of these cookies. You should check the relevant third party website for more information about these.
If you wish to not allow cookies, most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit http://www.aboutcookies.org or www.allaboutcookies.org.
1.3. Online forms
If you fill out one of our website forms a notification email is sent to the relevant team within our company. No copy of the data you submit is stored anywhere. As our site uses SSL (https) the data you submit using the contact form will be encrypted once you press the “Submit” button.
1.4. Website Hosting
We use a third-party supplier (Clook) to host our website. Whilst generally they would have no need to access our website content or database, it is possible they may from time to time mainly for support queries. We are assured the hosting provider is GDPR compliant.
2. People who receive our newsletters
We use a third-party supplier for our newsletters and email marketing (Campaign Monitor). People who sign up to receive our newsletter will have their data entered into Campaign Monitor and will receive our periodic emails. These people can be removed from our mailing list by using our unsubscribe feature included on all our marketing emails.
3. People who call our office
When receiving phone calls into our office, or directly to a employees mobile phone, the information is not logged or stored.
We only hold data of people who request further information to be sent to them either electronically or relayed on the phone.
4. People who contact us via email
Emails that are received are stored within Google G Suite until no longer relevant and are then deleted permanently within Google G Suite.
Within Google G Suite they are only accessible by the person they were sent to.
Our email accounts have junk mail filtering and virus scanning, these are checked and regularly maintained.
5. Our use of social media
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate/engage upon them with due care and caution regarding their privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
6. People who are our customers
All customer information is stored within the Diverso Accountants secure server and is only accessible by the Directors and employees of Diverso Accountants Limited and within Google G Suite until no longer relevant and are then deleted permanently within Google G Suite.
The information held remains there until our customer no longer asks for it to be held.
7. Employee data
All employee data is held within the Diverso Accountants secure server and is only accessible by the Directors and employees of Diverso Accountants Limited. Employees can request their information via the MD of Diverso Accountants Ltd.
Data for recruitment is held for 12 months after the initial advertised period, after this period if the recruitment process has been successful, the data is destroyed. If not, the information is held until the recruitment is complete with a positive outcome.
All data can ask to be removed by unsuccessful applicants sooner than 12 months if there are no longer available for the role.
Unless stated elsewhere in this document or in our terms of services we only store the data necessary to provide the services we provide to you. We will keep this data for as long as it is lawful for us to do so (this may be for as long as you are a customer or because of a legal obligation to retain the information, whichever is the longest).
10. Third party processors
We use a number of third-party cloud-based services for the purposes of effectively running our business and providing our services to you. We also use a number of third-party organisations, e.g. accountants, HR support, etc.
In all cases where we are using a third-party service or company, we will only provide the minimal amount of information for the purposes of delivering the service to us and to meet our requirements.
We always carry out due diligence against all our third-party suppliers for the purposes of ensuring their compliance with data protection, maintaining adequate security of your data and ensuring they apply adequate data protection principles to the processing of the data we supply.
11. Your rights
Under current data protection legislation in the UK, you have rights as an individual which you can exercise in relation to the data we store and process about you. You can find more information about your rights on the Information Commissioner’s website: https://ico.org.uk/for-the-public/
If you want to make a complaint about the way we are processing your data, you can contact us, using the contact details below. You also have the right to complain to the Information Commissioner’s Office: https://ico.org.uk/concerns/
11.2. How to withdraw consent and object to processing
Where we are processing your data and needed to ask your permission to do so, you are able to withdraw your consent at any time. If you wish to stop receiving our marketing emails you can do so, by clicking on the “unsubscribe” link at the bottom or the email. Otherwise, you can contact us, using the contact details below.
11.3. Keeping your data up to date
It is important that any of your data that we process is kept up to date. We will from time to time ask you to verify your contact details but if you wish to update any information we hold about you, please contact us using the contact details below.
11.4. Erasure of your data (the “right to be forgotten”)
Under some circumstances you may request us to delete your data from our systems. Where this is possible (e.g. we don’t have any legal purpose for continuing to process your data) we will erase it from our systems.
If you wish to exercise your right to be forgotten, please contact us via the contact details below.
Your right to portability allows you to request a machine-readable format of the data you supplied to us and associated service logs (where we store them). Please contact us, using the contact details below, if you wish to receive a CSV export of your data.
11.6. Access to your data
You have the right to ask us about what data we hold about you, how we process it and provide you with a copy of the information, free of charge and within one month of your request.
To make a request for any personal information we hold and process about you, we would prefer it if you could put it in writing or in an email to the addresses below. We will need to verify your identity before providing the information and where necessary may contact you further to ensure we understand what data you are requesting.
12. Disclosure of information
We do not share any personal data with any third parties unless it is lawful for us to do so, if required by law to do so or if you provide us with permission to do so.
13. More information
For more information about your data rights and privacy or data protection in general visit the Information Commissioner’s Office website: https://ico.org.uk
14. How to contact us
If you have any questions about how we collect and use your information not covered in this privacy notice, or if you wish to speak to someone about our approach to data protection and privacy, please contact:
Diverso Accountants Limited
Unit 15 Brickfield Lane
15. Changes to our privacy notice
We may change or update elements of this privacy notice from time to time or as required by law. The most current version of our privacy notice is available on our website at https://wearediverso.com/privacy